Xtract and SITI in Action

Discover the success story of Solvera, a company specializing in Tourism Marketing.

Administrative management in the travel industry faces an ongoing challenge: the accumulation of repetitive tasks that consume operational resources and reduce financial agility. To address this challenge, Pentaware integrated Xtract's artificial intelligence capabilities into its SITI management platform. This strategic partnership is already delivering tangible results for clients such as Solvera, a leading group of companies in the travel industry that has transformed invoice reception and processing into an automated, accurate, and transparent workflow.

From Manual Data Entry to Intelligent Integration

Before adopting this solution, Solvera followed a traditional invoice management process: invoices arrived by email and required an employee to manually enter the information into the system and file the documents. As a group comprising multiple companies, locating documents and verifying data often caused operational delays.

The pursuit of greater efficiency led Solvera to identify invoice entry as one of its highest-volume processes and a prime candidate for automation.

The combined implementation of Xtract and SITI was remarkably smooth thanks to effective teamwork and an intuitive interface. Xtract uses artificial intelligence to process and interpret invoice data, identifying suppliers and amounts before seamlessly transferring the information to SITI, where it is immediately recorded.

Error Control, Traceability, and Real-Time Accounting

Although automation reduces workloads during periods of high demand, the true impact of this integration goes far beyond simply measuring time savings. Its greatest benefit for administrative management lies in improved financial control, operational reliability, and reduced risk of errors.

Among the most significant improvements experienced by Solvera are:

• Immediate detection of inconsistencies: The system automatically reconciles recorded provisions with actual supplier invoices, instantly highlighting discrepancies for prompt correction.

• Real-time accounting: Invoices are recorded almost immediately after being received by email, with just one click, ensuring that accounting information remains fully up to date.

• Traceability and document organization: The company's digital filing system has been structured and optimized, making invoices easier to locate and improving the tracking of every transaction.

Empowering Human Talent and Building for the Future

The impact on Solvera's administrative team has been extremely positive. Eliminating manual data entry has made it possible to redistribute responsibilities without increasing workloads, giving employees more time to focus on strategic activities that require analysis, professional judgment, and business insight.

Solvera emphasizes its high level of satisfaction with both the implementation process and the tool's ease of use, highlighting its remarkable adaptability to the specific needs of the travel industry.

The synergy between Xtract and SITI reinforces Pentaware's commitment to delivering comprehensive technology solutions that streamline and professionalize operations, strengthen financial control, and enhance the competitiveness of travel agencies.

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